Thesis/Dissertation Writing

Activity Responsibility Timeframe Document(s) Remarks
1.  Enrollment in Thesis/Dissertation Writing Weeks 0 to week 1 day 6 of the term ·    Refer to the Enrollment Procedure for Thesis/Dissertation Writing.
2.  Enlistment to the Proposal or Final Defense Student Weeks 0 to week 1 day 6 of the term ·    Students must enlist in the appropriate Proposal or Final Defense section assigned to their their academic department through the Course Finder in the student portal.
3.  Encoding of enrollment OUR Weeks 0 to week 1 day 6 of the term ·    Students enrolling in Proposal and Final Defense must directly enlist the course through the student portal during the enrollment schedule announced by the OUR.
4.  Release of assessment Student Portal Weeks 0 to week 1 day 6 of the term • EAF ·    The EAF will be available for download through the student portal immediately after successful enlistment.
5.  Payment of fees at the Accounting Office Student Weeks 0 to week 1 day 6 of the term • Enrollment Assessment Form ·    Payments must be made only through the Accounting Office’s authorized payment channels, including the student portal or over-the-counter payment at DLSU.
6.  Distribution of Class List for Proposal/Final Defense Graduate Program Coordinator (GPC) After completion of enrollment • Class List  

·    The class list is assigned to the Graduate Program Coordinator (GPC) and made available through the faculty portal.

·    The GPC shall verify that all non-coursework courses are assigned correctly, compile the completed panel report forms, and encode grades within the prescribed grade submission period.
7.  Submission proof of enrollment Student Immediately after payment ·   Copy of EAF

·   Official Receipt or Proof of payment

 ·    Students must submit proof of enrollment to their academic department to facilitate the scheduling of the Proposal or Final Defense.
8.  Scheduling of Defense Academic Department ·   Copy of EAF

·   Official Receipt or Proof of payment

·   Class List

 ·    The GPC must check if the student requesting for defense is officially enrolled
9.  Arrangement of Defense Logistics Academic Department Administrative Assistant (AA)/ GPC Prior to the scheduled defense ·    The Administrative Assistant (AA) or GPC shall coordinate the required defense arrangements, including snacks, in accordance with existing University policies uploaded in the website through the link
10.         Submission of Defense Panel Report (Form No. R-21) to OUR Panel Chair Immediately after defense ·     Proposal

·     Final

 

 ·    The Panel Chair shall submit the accomplished and duly signed panel report to the department. The AA/GPC shall compile the forms, while the GPC shall encode the grades during the scheduled grade submission period.
11.         Submission of Payment Requisition Slip (PRS) for the defense snacks AA After the defense • Payment Requisition Slip ·    The AA may refer to the policy uploaded in the website through the link  
12.         Transmittal of Form No. R-21 to Accounting Office AA After recording of defense grade ·     Proposal

·     Final

 ·    The AA may refer to the policy uploaded in the website through the link
13.         Accomplishment and transmittal of Panel Chair Report (Form No. R-23) to OUR Panel Chair / GPC ·  For Incomplete – One Term only

·  Not later than three (3) terms from term of enrollment in defense in case of revision

 ·    Upon completion of revisions or the removal of an INC grade, the Panel Chair shall submit the accomplished and duly signed Panel Chair Report to the academic department. The Administrative Assistant (AA) or Graduate Program Coordinator (GPC) shall compile the required documents, while the GPC shall process and submit the request for grade correction through the faculty portal.